When I was doing my engineering graduation, there was a very popular word we heard over n over again “Ergonomics”. Ergonomics is the study of people’s efficiency in their working environment. Basically it reduces human efforts and helps finishing up work smoothly by arranging workplaces, products and systems in a way so that it eases out the human effort. It is a huge science and is variedly applied across industries. What if we could apply the same kind of principal in our daily working habits as also? Well, it’s simple; just replace ergonomics with smart work.
There is no doubt that to achieve success we need to work hard. However, it is essential to recognise the significance of including smartness to that hard work. Many people work hard day and night but fail to consider whether they are doing the right things.
Here are few hints of the same rut:
• A person work hard for a long time but does not get the recognition.
• The sense of accomplishment is missing even after putting in a lot of hard work.
• There is no significant value addition that people feel they have done at the end of it.
These feelings are overwhelming when someone is really putting in all her /his efforts but still nor reaching the desired goal.
As Lincoln said “If I had six hours to chop down a tree, I would spend the first four hours sharpening my axe” This is smart working. Inefficient ways of working will eventually waste your energy. Finding and cultivating the best ways to accomplish a work will help you grow better.
I have compiled this list of 6 tips to nudge you in the right direction of working efficiently and increase your productivity.
1. Prioritise the tasks: Prioritizing is the golden rule of enhancing productivity. There are hundreds of tasks that we all need to do in a day and its essential to asses all the tasks to be done. Make an ordered checklist of all the tasks and start with the most important one first. When you plunge into everything all together, it not only wastes your time but also confuse you around everything. Make use of calendar, task manager or a day planner to prioritize your work then blocking out time on those things which has high impact.
2. The power of NO: Never overburden yourself with accepting every job given to you. Have a more realistic approach on how much can you deliver in a single day. Don’t just accept a deadline out of enthusiasm, rather quietly finish your work early and be a show stealer. Basically, under promise and over deliver.
3. Time Management: Managing your time properly is the most important thing when it comes to productivity. Working smartly and efficiently demands a good time management skill. The best thing to start with is to schedule your entire next day as the last task before going home. This will prepare your mind to go with the flow. Identify what is your prime time? Do the most tedious as well as important task at this time. Your prime time is when you energy level is at its peak. Keep a target time limit for each task and try to finish it closer.
4. Relax your mind: It’s extremely important to clear off your mind and get refreshed so that you can refocus. Take 10 – 15minutes break during your working hours. Not only is it good for your mind but also great for your body. Taking small breaks from work allows your body to move and get energised.
5. Ease out every task: This might start with identifying the potential of each member and delegating jobs accordingly in case you have a team. If you are working individually, you might like to start your day with checking the e-mails and answering them without procrastination. Another simple way is to limit your targets and not accepting unreasonable jobs which are out of your scope of work. You can do this as an initiative when all your priority tasks are finished. Look for ways by which you can simplify a task to save time and energy, always going by the conventional way of working may not be a feasible option.
6. Proper sleep: Both our mind and body need an adequate amount of time to rejuvenate itself. This lets us prepare for the next day. An ideal sleeping time is 7- 8 hours a day. This involves healing and repairing of our heart, skin and the blood vessels. Lack of sleep leads to heart problems, high blood pressure and even diabetes. Not only this, it also worsen your mood and energy levels. So try and maintain a sound sleep policy.